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How to Lock Time Entries in Timeneye

How to block time entries for the whole account so that they cannot be edited without authorization.

🌟 This feature is included in the PREMIUM Plan and up
 
In Timeneye, we offer a feature called Entries lock. Once activated, the Entries lock will automatically lock time entries, with a frequency that managers get to decide. This feature can only be activated by Owners and Admins of the workspace.
(Looking for a way to introduce a time and expense approval workflow for your team? Check out these guides instead!)
To activate this feature, follow these steps:
  1. Go to the Settings section of the workspace;
  2. Access the Features tab;
  3. Click the toggle next to the Entries lock feature to turn it on (the toggle will become green):

    entrie lock activated
  4. Then you'll have to decide the frequency in which the entries will be automatically locked (options available: Daily, Weekly, Monthly)
    1. If you select the Weekly option, you'll have to choose the day of the week as well;
    2. If you select the Monthly option, you'll also have to choose the day of the month to lock your entries
  5. Save.

Once this setting is enabled, all time entries and active or pending timers will be automatically locked at regular intervals based on the selected frequency. Locked entries remain visible to users, but they will no longer be able to track or edit time prior to the most recent locked date.
Please note: The entries lock will be processed at midnight in the user who activated the feature's timezone.

What happens when Entries are locked

When the Entries Lock feature is activated and a frequency is set, entries are automatically locked based on the specified schedule. Locked entries are marked with a lock icon, indicating that team members cannot edit them unless a manager unlocks them:
 
locked calendar
However, Owners and Admins retain the ability to edit locked entries.
 

How to edit locked entries

As explained above, simple members cannot edit locked entries. However, Owners and Admins can do it by clicking the edit icon, and then unlocking it by clicking the yellow button in the bottom right corner:
 
edit locked entry (1)

Please note that once a timeframe is locked using the Entries lock feature, Owners and admins can only allow editing existing entries; adding new time entries is not permitted. To create new time entries, you'll need to temporarily unlock the entire period by disabling the feature and then re-enabling it.

How to change the Billable status of a locked entry

Even after an entry has been locked, users with the appropriate permissions can still update its billable status. This way, you can keep your billable amounts accurate without reopening locked entries for the rest of the team.

Owners and Admins can edit a locked entry's billable status. If you're an Owner or an Admin, to change the billable status of a locked entry:

1) Look for the time entry you need to edit in the Dashboard;

2) Click the Edit entry button;

Locked entry warning

3) Use the "Billable" field to select a new billable status for your entry, then click Update entry.

Edit billable entry

It's also possible to change the Billable status of multiple entries in bulk from the Entries log section.

Please note: if you select multiple entries that belong to different project types (Time & Material, Non Billable, and Fixed Fee), you won’t be able to bulk edit their billable status. To bulk edit the billable status, make sure all selected entries belong to the same locked Time & Material project.

To bulk edit your locked entries:

1) Go to the Entries log section of the workspace;

2) Use the filters in the entries log to sort out your entries;

3) Select the entries. As you select the entries, you'll see a new light blue section appear on the left.

4) In the Billable status field, choose the new billable status, then click to update the selected entries.

locked entries bulk