How to block time entries for the whole account so that they cannot be edited without authorization.
In Timeneye, we offer a feature called Entries lock. Once activated, the Entries lock will automatically lock time entries, with a frequency that managers get to decide. This feature can only be activated by Owners and Admins of the workspace.
(Looking for a way to introduce a time and expense approval workflow for your team? Check out these guides instead!)
To activate this feature, follow these steps:
- Go to the Settings section of the workspace;
- Access the Features tab;
- Click the toggle next to the Entries lock feature to turn it on (the toggle will become green):
- Then you'll have to decide the frequency in which the entries will be automatically locked (options available: Daily, Weekly, Monthly)
- If you select the Weekly option, you'll have to choose the day of the week as well;
- If you select the Monthly option, you'll also have to choose the day of the month to lock your entries
- Save.
Once this setting is enabled, all time entries and active or pending timers will be automatically locked at regular intervals based on the selected frequency. Locked entries remain visible to users, but they will no longer be able to track or edit time prior to the most recent locked date.
Please note: the Entries lock will be processed at midnight in the timezone of the user who activated the feature.
What happens when Entries are locked
When the Entries Lock feature is activated and a frequency is set, entries are automatically locked based on the specified schedule. Locked entries are marked with a lock icon, indicating that they cannot be edited by team members unless a manager unlocks them. However, Owners and Admins retain the ability to edit locked entries.