How to Manage Non-Billable Projects

All you need to know about how to manage Non-Billable projects in Timeneye

Non all proejcts are meant to be billed to clients. That doesn't mean you shouldn't keep them on track, managing their time, budgets, and expenses.

In Timeneye, you can track billable projects like the Time&Material project, and the Fixed-fee project. The third type is the Non-billable project, which you set up when you create the project for the first time.

💡 Examples of Non-billable projects:

Internal meetings and training, administrative tasks, professional training and self-growth, time off and vacations, Internal projects and research, Team building activities, Office managing activities, networking and conferences.

There may be cases where activities are directly related to a client, such as training to acquire a specific skill needed for project delivery, yet you might still decide not to bill these activities to the client.

create non billable

Alternatively you can edit an existing project's type in the Project info section:

Assigning Budget and Expenses to a Non-Billable projects

Even if a project is classified as non-billable, it may still be useful to assign a budget to it. For instance, if your team has a specific number of hours each month dedicated for research or self-development, you may want to set a budget for those hours to ensure they remain within the designated limits.

In addition, tracking expenses associated with non-billable projects can be important. For example, when your team attends a conference or networking event and incurs travel expenses that need to be documented and managed.

You can assign either a Time Budget or a Monetary Budget to a non-billable project. This budget can be set as a one-time or a recurring budget based on your preferred frequency. Then, you have the option to receive budget alerts allowing you to effectively monitor the project status.

In the screenshot below, you can see an example of a non-billable project with a recurring time budget:

project budget non billable

If the project has a monetary budget, you can also include the Expenses in the budget calculations by checking the "Include expenses" option:

non billable expenses (1)