How to track time in Timeneye

Do you want to monitor your project life cycle and your team members' work? Let's see how to start tracking time with Timeneye!

The heart of our time tracking features lies in the Register Time dialog. You can easily access it from the blue sidebar by clicking the +Register Time button or by hovering over your dashboard calendar and selecting the +Add Time button on the day you want to add time.   

 

Timeneye offers two methods for tracking time: the Duration Mode and the Timeline View. In Duration mode, you can see the total amount of time you've dedicated to a particular task. Timeline mode, tospecify both a start time and an end time for your time entries, allowing you to visualize your work throughout the day.

To learn more about the Timeline view, please see this article.

In Timeneye, there are two ways to track time:   

1. Starting a timer: Turn on the timer when you start working on a project or task, and let it run in the background as you work. This method is perfect if you know when you start a task but are unsure of the end time. 

2. Manually entering the time: Enter the exact amount of time you worked, such as 2 hours. This approach works best when you already know the expected duration of a task (for example, a scheduled meeting) or when you have completed the task and want to enter the time.

The Register Time Dialog

Default Fields:

• Date: Choose the date for your time entry by clicking the Calendar icon. This will determine where the entry is saved on your calendar.
• From-To: Available in Timeline view, it allows you to set the start and end times for your entry.
• Time Worked: Enter the duration of your time entry. If you have filled in the From-To fields, this will be calculated automatically.
• Project and Phase: You must select these mandatory fields when tracking time. You can choose from existing options from the search bar, or you can create a new project or phase on the spot by clicking the green plus (+) icon.

Optional Fields:

• Tasks: This option is available if you have enabled the Project Management feature. It allows you to assign your time entry to a specific task. Learn more.
• Tags: Use tags to enhance the clarity and organization of your time entries.
• Notes: Provide additional context by adding notes to your time entry.
• Attachments: This option is available exclusively for PREMIUM users. You can upload relevant files to support your time submissions.

In addition to the options above, you can activate a Client filter. When you create Clients in your workspace and link them to specific projects, you can customize the Register time to pre-select the projects according to the clients.

If you prefer not to use this feature, you can easily disable it in the personal Settings section.

Want to know more about how Clients work in Timeneye? Check out this guide.

When you track time you have the flexibility to add the optional elements you want to track time for.

Selecting your options when tracking time

When you track time for the first time, you will see the default options Project and Phase:

...that you can select easily, or you can search for it in the Search bar. This search bar gives you quick access to Projects, Tasks, and Clients. Simply type the name of the Project, Client, or Task you wish to track time for. If you haven't set up any projects in your workspace yet, you can easily create one by clicking the green "Create" button.

With a Project and a Phase, you can already record your time entry. To include the optional fields, simply click on the blue options at the bottom to enable them.

Need to tag the entry? Simply click on the Tag label to choose the tags you wish to use. In some project settings, tags may be mandatory for time tracking. In such cases, the Tag field will automatically appear, allowing you to select the required tags right away (and here's a guide on how compulsory Tags work).

Next, you can add any tasks, notes, or attachments as needed. If you decide that any fields are unnecessary, simply click the X next to the corresponding field label to remove them.

Working with a Billable project?

When you register a time entry for that project, a new Billable Filter will appear to let you determine whether the entry is Billed, Unbilled, or Not Billable.

Learn more about billable entries and how to manage them here.

How to Start a timer

Open the Register time dialog and make sure to select a project and a phase, as these fields are required.  

Simply click on the Start Timer button, an active timer will appear in your calendar. You'll easily spot it with the green blinking light and the watch icon on the entry card.  

This feature allows the timer to run in the background while you concentrate on your work. If you work in the Duration mode, you can click "pause" button and resume your timer later.  The Timeline view on the other hand, will only allow you to save your timers right away.

If you ever need to make changes to your timer, you have two options: you can either drag the corner of the card to the desired duration, or you can click on the pencil icon and manually edit the time. To delete a timer, simply click on the downward arrow next to the pencil icon and select “delete”.  

If you have imported your projects from MS Planner, or activated the Task management feature on a project, you could also select the specific task you would like to track time for.

After saving your time entry, you can effortlessly move it to any other day with a simple drag and drop, giving you complete control over your schedule. 

When you work with the Timeline mode you only have the option to start and pause. 

For more information and tips about tracking time with timers, check out this guide.

Entering the time manually

Alternatively, in Timeneye you have the option to manually input the duration of your work. For instance, if you prefer to complete your timesheets at the end of the day, week, or month, this method is ideal for you. 

Open the Register Time dialog select the project and phase as usual, and enter the exact amount of time you worked, such as 1 hour and 30 minutes, for example. 

You will notice a time entry instantly appearing on your dashboard.  

Editing, moving, or deleting the time entry is just as simple, following the same instructions as before. 

For more information and tips about tracking time with manual entries, check out this guide.

Tracking time for other users

🌟 This feature is included in the PREMIUM Plan

If you are an Admin or Owner in the workspace, you can record time for other users. However, to access this feature, you need to activate it in the workspace Settings. 

 

Once activated, simply click on the dropdown arrow next to the user's name in the Register Time dialog and select the specific user you want to track time for. 

For more information on how to track time on behalf of other users, check out this guide.

Track time on your tasks

If you're tackling a major project, it's crucial to break it down into smaller, manageable Tasks and keep track of the time spent on each one. You can easily access your tasks from the project detail page. In this case, simply click on the blue "add time button" to open the Register Time dialog. 

For a comprehensive overview of all your tasks, head over to your Tasks section. Here, you can effortlessly track time on the tasks created in Timeneye, the  tasks imported from MS To Do and tasks imported from MS Planner. 

You can find the same tasks conveniently located in the dashboard sidebar. This shortcut allows you to easily keep an eye on your to-do list and track time on your tasks. 

If you have connected Timeneye with MS Planner or MS To Do in the past, any time you input in Timeneye will be immediately shown in the corresponding platform, guaranteeing seamless synchronization at all times. 

For a detailed and step-by-step guide on how to create and track your Tasks, check out this guide.

Track time with the Timeneye widget

Lastly, add the Timeneye Browser widget to your browser for effortless time tracking in Microsoft tools, web, and other apps.  The widget, once installed in your preferred browser (currently available for Google Chrome, Firefox, and Edge), allows you to track time effortlessly while navigating the web without the need to switch between tabs. Additionally, it seamlessly integrates with your favorite tools, enabling you to track time directly within the applications you use most.

 

Any changes you make in Timeneye will be instantly displayed in the integrated platform, ensuring seamless synchronization and up-to-date time reports. 

For more information about how to track time with the Timeneye Browser widget in your favorite tools, check out this guide.

Notes as Required fields

🌟 This feature is included in the PREMIUM Plan

To maintain consistency in time tracking across the workspace, Owners have the option to designate the Notes field as mandatory. This ensures that all team members provide detailed notes with their time entries before saving, leading to more accurate and well-defined records.

This option can be activated from Settings>Features>Required fields. Make sure to turn on the "Adding notes is required when creating a time entry" option.

Saving a time entry for any user in the workspace without accompanying notes will display an error message, making sure that all entries are documented with sufficient detail.

To see this feature in action, check out this video tutorial: